San Antonio

City Manager Delegation

Agenda Items (5)

Annual Contract for FirstWatch Maintenance and Support for San Antonio Fire Department (SAFD) ID#: 25-210242 This is a contract amendment to the annual contract with FirstWatch Solutions, Inc. in the amount of $46,187.84, to extend the contract for 4 years to continue maintenance and support services for the San Antonio Fire Department’s (SAFD) bio-surveillance and monitoring software, for a total amended contract value of $117,561.05. This software interfaces with the Computerized Aid Dispatch (CAD) to analyze Emergency Medical Services (EMS) and Fire call data, identifying trends or clusters of incidents such as overdoses, flu cases, heat-related illness, and structure fires, and generates alerts or reports for quick response to potential public health issues and incidents. FirstWatch is a proprietary software and is the only source for maintenance and support of this system. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Amendment Awarded Vendor(s): FirstWatch Solutions, Inc. Term of Contract: September 1, 2026, through August 31, 2027, with three, one-year renewal options Total Contract Value: Total Contract Value: $117,561.05 (Base Contract + previous amendments = $71,373.21; this amendment = $46,187.84) Annual Contract Value: $10,716.12 Year 1 $11,251.93 Year 2 $11,814.53 Year 3 $12,405.26 Year 4 Funding Source: General Fund

This is a contract amendment to the annual contract with FirstWatch Solutions, Inc. in the amount of $46,187.84, to extend the contract for 4 years to continue maintenance and support services for the San Antonio Fire Department’s (SAFD) bio-surveillance and monitoring software, for a total amended contract value of $117,561.05. This software interfaces with the Computerized Aid Dispatch (CAD) to analyze Emergency Medical Services (EMS) and Fire call data, identifying trends or clusters of incidents such as overdoses, flu cases, heat-related illness, and structure fires, and generates alerts or reports for quick response to potential public health issues and incidents. FirstWatch is a proprietary software and is the only source for maintenance and support of this system. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

Summary

The San Antonio Fire Department (SAFD) contract with FirstWatch Solutions, Inc. for bio-surveillance and monitoring software is being amended to extend for 4 years, through August 31, 2030. This amendment adds $46,187.84 to the contract, bringing the total amended value to $117,561.05. The software analyzes EMS and Fire call data to identify public health trends and potential incidents, interfacing with the Computerized Aid Dispatch (CAD) system. This is a sole-source contract as FirstWatch is the only provider for this proprietary system.

Citizen Impact

This contract extension ensures the continued operation of software that helps the SAFD monitor public health trends and respond to emergencies, potentially improving response times for issues like overdoses and flu outbreaks.

Confidence

high

contractshealthpublic_safety

Lockwood Dignowity Splashpark for the Capital Delivery Department (CDD) ID#: 25-211302 This contract will provide Lockwood Dignowity Park, located in City Council District 2, with the purchase and installation of a splashpark. The splashpark will promote outdoor play and will bring the community together, creating a welcoming space for families during hot weather. The water feature includes in-ground jets, recirculating treated water with push-button control, and will have a non-slip surface. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Kraftsman, L.P. Term of Contract: One Time Buy Total Contract Value: $608,167.26 Annual Contract Value: Not Applicable Funding Source: 2022 General Obligation Bond Program

This contract will provide Lockwood Dignowity Park, located in City Council District 2, with the purchase and installation of a splashpark. The splashpark will promote outdoor play and will bring the community together, creating a welcoming space for families during hot weather. The water feature includes in-ground jets, recirculating treated water with push-button control, and will have a non-slip surface. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

Summary

The City Council is set to approve a contract with Kraftsman, L.P. for the purchase and installation of a splashpark at Lockwood Dignowity Park in Council District 2. The project, with a total contract value of $608,167.26, will be funded by the 2022 General Obligation Bond Program. The splashpark will feature in-ground jets, a recirculating water system, and a non-slip surface, aiming to promote outdoor play and community gathering.

Citizen Impact

Residents will benefit from a new splashpark at Lockwood Dignowity Park, providing a recreational space for families during hot weather, funded by existing bond funds.

Confidence

high

budgetcontractsparks

Annual Contract for Maintenance of Aluminum Wheels for the Solid Waste Management Department (SWMD) ID#: 25-211299 This annual contract will provide the Solid Waste Management Department (SWMD) with aluminum wheel maintenance services for heavy equipment vehicles in the City’s fleet. The contract will support approximately five hundred vehicles utilized by all City departments to preserve the safety, appearance, operational readiness, and performance of aluminum wheels for heavy equipment through scheduled, high-quality maintenance. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Southern Tire Mart, LLC Term of Contract: Upon award through October 1, 2028, with two, one-year renewal options Total Contract Value: $190,000 estimated Annual Contract Value: $38,000 estimated Funding Source: Fleet Services Fund FY 2026 Adopted Budget; funding for additional years is contingent upon Council approval of the department's annual budget

This annual contract will provide the Solid Waste Management Department (SWMD) with aluminum wheel maintenance services for heavy equipment vehicles in the City’s fleet. The contract will support approximately five hundred vehicles utilized by all City departments to preserve the safety, appearance, operational readiness, and performance of aluminum wheels for heavy equipment through scheduled, high-quality maintenance. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

Summary

The City Council is considering an annual contract with Southern Tire Mart, LLC for the maintenance of aluminum wheels on approximately 500 heavy equipment vehicles across all City departments. This contract, estimated at $38,000 annually and a total of $190,000 through October 1, 2028 (with renewal options), aims to preserve the safety, appearance, and operational readiness of the City's fleet. Funding for FY2026 is allocated from the Fleet Services Fund, with subsequent years contingent on budget approval.

Citizen Impact

This contract ensures the continued safe and efficient operation of City vehicles, including those used for solid waste management, with no direct cost increase to residents.

Confidence

high

budgetcontractsutilities

American Sign Language Interpretation Services for Compliance, Opportunity & Access (COA) Department ID#: 25-210975 This professional services contract will provide the Compliance, Opportunity & Access (COA) Department with sign language interpreter services for on-site and/or scheduled remote events. This service will assist the City in engaging the deaf population by providing these services at San Antonio City Council Sessions and/or at any City held event. [Andy Segovia, City Attorney; Dr. Jennifer Mata, Director, Compliance, Opportunity & Access] Procurement Method: Request for Proposals (RFP) Awarded Vendor(s): Services by Vital Signs, Inc. Term of Contract: December 15, 2025, through December 14, 2028, with two, one-year renewal options Total Contract Value: $650,000 Annual Contract Value: $130,000 Funding Source: FY 2026 General Fund Adopted Budget. Funding for future years is contingent on City Council approval of the annual budget.

This professional services contract will provide the Compliance, Opportunity & Access (COA) Department with sign language interpreter services for on-site and/or scheduled remote events. This service will assist the City in engaging the deaf population by providing these services at San Antonio City Council Sessions and/or at any City held event. [Andy Segovia, City Attorney; Dr. Jennifer Mata, Director, Compliance, Opportunity & Access]

Summary

The City of San Antonio has awarded a professional services contract to Services by Vital Signs, Inc. for American Sign Language (ASL) interpretation services. This contract, valued at $650,000 over three years (December 15, 2025, through December 14, 2028, with two one-year renewal options), will provide ASL interpreters for on-site and remote events. The services will be utilized by the Compliance, Opportunity & Access (COA) Department to ensure accessibility at City Council sessions and other city-held events, aiming to better engage the deaf population. Funding for the first year is allocated from the FY 2026 General Fund Adopted Budget.

Citizen Impact

Residents who are deaf or hard of hearing will have improved access to information and participation in City Council meetings and events through the provision of ASL interpretation services.

Confidence

high

budgetcontractspublic_safety

Shade Structure at Tom Slick Park for the Capital Delivery Department (CDD) ID#: 25-211300 This contract will provide Tom Slick Park, located in City Council District 6, with the purchase and installation of two shade structures. The shade structures will provide the neighborhood community with covered shade over the existing children’s playground and basketball court as part of the final phase of improvements to Tom Slick Park. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Capital Shade, LLC Term of Contract: One Time Buy Total Contract Value: $179,597.36 Annual Contract Value: Not Applicable Funding Source: 2022 General Obligation Bond Program

This contract will provide Tom Slick Park, located in City Council District 6, with the purchase and installation of two shade structures. The shade structures will provide the neighborhood community with covered shade over the existing children’s playground and basketball court as part of the final phase of improvements to Tom Slick Park. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]

Summary

The City Council is set to approve a contract with Capital Shade, LLC for the purchase and installation of two shade structures at Tom Slick Park (District 6). This project, with a total contract value of $179,597.36, will provide covered shade over the children's playground and basketball court as the final phase of park improvements. Funding for this initiative comes from the 2022 General Obligation Bond Program.

Citizen Impact

Residents will benefit from new shade structures at Tom Slick Park, enhancing the usability of the playground and basketball court.

Confidence

high

budgetcontractsparks