MOTION - APPROVAL OF NINTH AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001852 WITH SMILE BUSINESS PRODUCTS, INC. RECOMMENDATION: The Information Technology and Finance Departments recommend that the Council, by motion, approve the Ninth Amendment to General Services Agreement Number F001852 with Smile Business Products, Inc., Sacramento, California to extend the term for a one year period and increase compensation in the amount of $200,000, for a total contract not to exceed $1,633,173.80 and authorize the Purchasing Agent to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.

Summary

The City Council is considering the Ninth Amendment to General Services Agreement Number F001852 with Smile Business Products, Inc. This amendment seeks to extend the contract for copier lease, maintenance, and repair services for an additional year. It also includes an increase in compensation by $200,000, bringing the total contract not to exceed $1,633,173.80. The agreement, originally approved in January 2018, has undergone several amendments to add copier units and adjust terms. This extension is recommended because market research indicates rising costs for copiers and consumables, making the existing contract with a 10% decrease in service pricing advantageous for the City.

Citizen Impact

This contract extension ensures the continued provision of copier services across various city departments. Residents will benefit from uninterrupted access to essential office equipment used by city staff, with no direct impact on the current fiscal year budget.

Confidence

high