PRESENTATION - MEETING PROCEDURES AND STAFFING IMPACTS CIRO staff will present an impact assessment regarding staff time and estimated costs associated with CAB’s meeting frequency, including historical Commission attendance data to provide context regarding member participation, and the CAO will outline key legal requirements and procedural guidelines for conducting public meetings.

Summary

This presentation from the Communications and Intergovernmental Relations Office (CIRO) assesses the staffing impacts and estimated costs associated with the Community Advisory Board's (CAB) meeting frequency. It highlights that supporting each CAB meeting requires up to 50 staff hours from various departments, including legal, communications, and administration, costing approximately $6,400 per meeting. The presentation also notes that since 2017, 43 CAB meetings have been cancelled, averaging 5.4 per year. It outlines key legal requirements for public meetings under the Brown Act, such as open attendance, proper noticing, and public comment. The document also proposes solutions to increase community involvement, including bimonthly meetings, attending community events, and hosting district-based meetings.

Citizen Impact

Residents may experience more consistent and accessible public meetings if the city streamlines procedures and manages staffing impacts effectively. The proposed solutions aim to increase community engagement and ensure residents have a voice in local decisions.

Confidence

high