29892 : DEPARTMENT OF CHILD SUPPORT SERVICES (DCSS): Approve and authorize the Purchasing Agent to issue a Purchase Order with Konica Business Solutions USA, Inc. for the proposed Copier Fleet Refresh 60-Month Flat Rate Rental Program and on-going maintenance services effective upon signature through January 10, 2029, with an option to extend through February 28, 2031, contingent upon extension of Sourcewell Master Agreement #112124-KON. Total aggregate compensation shall not exceed $610,000, plus up to $140,300 in additional compensation. All Districts. (Total Aggregate Cost $610,000 and up to $140,300 in additional compensation, Funding: Federal 66%, State 34%)

The Riverside County Department of Child Support Services (DCSS) is transitioning its copier fleet to a 60-month flat-rate rental program with Konica Minolta Business Solutions USA, Inc. This initiative replaces an expired contract (RIVCO-93927-001-04/25) and consolidates 36 leased and 5 purchased devices into a modernized fleet of 41 copiers (18 Bizhub C551i and 23 Bizhub 551i units, including 5 owned devices under a flat-rate maintenance service).

Financial Details:

• Total Aggregate Cost: Not to exceed $610,000, with an additional $140,300 contingency.
• Funding: 66% Federal, 34% State.
• Monthly Investment: $8,798.00 (plus tax) for the rental program, with the 5 owned devices serviced at $99.36 per unit/month.

Key Provisions:

• Contract Vehicle: Leverages Sourcewell Master Agreement #112124-KON.
• Term: Effective upon signature through January 10, 2029, with an option to extend through February 28, 2031.
• Scope: Includes all toners, parts, services, staples, unlimited printing, and a layered security platform (Bitdefender, drive encryption, and YSoft badge print release).
• Termination: Includes a 30-day written notice termination for convenience clause.
• Accountability: Konica Minolta will assume the remaining balance of $5,431.82 from the previous contract's outstanding invoices upon successful delivery of the new equipment.