30054 : SHERIFF-CORONER-PA: Approve the Professional Services Agreements for Fleet and Automotive Maintenance & Repair Services, and Ratify and Approve the continued funding and use of the Ford Fleet Care Program, National Fleet Parts Pricing Program and GM MegaFleet program, as listed in Attachment A, for Five Years through December 1, 2030 and Authorize the Chair of the Board to sign the Agreements on behalf of the County. All Districts; [Total Cost - $35,000,000; Up to $5,250,000 in Additional Compensation; 55% Contract Cities Revenues and 45% Sheriff’s Budget]

The Riverside County Board of Supervisors is asked to approve a $35,000,000 aggregate budget for fleet maintenance and repair services for the Sheriff-Coroner-PA over a five-year period, ending December 1, 2030. This item formalizes a decentralized service model, utilizing both national cooperative purchasing agreements and a pool of local vendors to support a fleet of over 2,000 vehicles.

Key Provisions:

• Cooperative Programs: Ratifies continued participation in the Ford Fleet Care, National Fleet Parts Pricing, and GM MegaFleet programs (Sourcewell Cooperative Agreements #080124-FMC and #080124-GNL).
• Local Vendor Pool: Approves professional services agreements with 10 local vendors (listed in Attachment A) selected via RFQ #SHARC-613. These vendors provide specialized services including towing, bodywork, glass repair, and heavy-duty vehicle maintenance.
• Fiscal Authority: The Purchasing Agent is authorized to move funds between vendors, sign amendments within the intent of the agreements, and approve compensation adjustments up to 15% of the total aggregate amount ($5,250,000 in additional contingency).

Financial Details:

• Total Aggregate Cost: $35,000,000.
• Funding Split: 55% from Contract Cities revenues and 45% from the Sheriff’s budget.
• Vendor Allocations: Ford ($28,000,000) and GM ($4,750,000) receive the majority of the funding, with the remaining $2,250,000 distributed among 10 local service providers.

Procurement:

• The local vendor pool was established following a competitive solicitation (RFQ #SHARC-613) where 21 vendors submitted proposals out of 65 invited firms.