(ALL) Authorize Execution of an Agreement with Data Integrators, Inc. to Provide Integrated Printing and Mailing Services in an Amount Up to $400,000.00 Annually for an Initial One-Year Term and Up to Four One-Year Renewal Options for the Same Amount for the Code Compliance Department

Summary

The City Council is asked to authorize an agreement with Data Integrators, Inc. for integrated printing and mailing services for the Code Compliance Department. This service will be provided for up to $400,000.00 annually for an initial one-year term, with options to renew for four additional one-year terms at the same annual amount. Data Integrators, Inc. offers a unique, unified platform that combines document composition, real-time USPS tracking, electronic bill presentment, multi-channel payment collection, and workflow automation, all integrated with the City's existing IT infrastructure. This sole-source purchase is exempt from competitive bidding due to complex system integrations.

Citizen Impact

This agreement will streamline the Code Compliance Department's communication and payment processing, potentially leading to more efficient and integrated customer service for residents regarding notices and payments.

Confidence

high